Supervisor - Division Order
Summary
Energy Transfer is currently seeking a dynamic, personable, and professional Division Order Supervisor. The position reports to the Manager of Division Order, and will have responsibility for a team handling Division Order activities within a defined geographic area. In total, the Division Order organization has approximately 22 FTEs and performs the division order functions for the Partnership’s crude oil marketing lease acquisition activity. The position will be located the Company’s downtown Houston offices.
Essential Duties and Responsibilities:
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Manage a team of 4 to 7 analysts and one owner relations coordinator, as well as be a valuable member of the Division Order Management team.
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Develop, train, and evaluate personnel, including performance reviews and performance against goals.
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Analyze efficiency and performance and look for continuous improvement and assess the performance of the group against various measures to determine successful performance.
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Review and approve the work done by the analysts so all system changes are accurate and documented, following any related SOX processes and procedures.
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Ensure that Company procedures and policies are understood and followed.
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Review and analyze Division Order Title Opinions, prior purchaser’s pay sheets, deeds, leases, assignments, ratifications, various Land Agreements, curative documents, marketing arrangements and other documents to prepare division of interest spreadsheets, revenue decks and division orders
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Setup Ownership in order to ensure the timely and accurate payment of royalties in accordance with state statutes
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Process and research ownership changes and Division Orders pursuant to recorded conveyances, according to Real Property Law and business considerations
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Process all probate documents. Process intestate succession in accordance with the laws of descent and distribution, where applicable, and make the appropriate transfers from interest owners in order to maintain a correct division of interest
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Review title, request or investigate records for proper documentation and process all changes of interest ownership timely
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Must be able to handle a high volume of ownership setup/changes in a timely and accurate fashion
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Ownership changes must be made to ensure timely and accurate payment of royalties in accordance with State Statutes
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Requires ability to read and understand legal descriptions associated with properties in Texas, New Mexico Oklahoma, North Dakota, Louisiana, and various other states
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Work with management to deliver excellent customer service with our operators while balancing appropriate business risk to the company
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Ability to work cross functionally other departments including Accounting, Regulatory, Legal, Marketing, etc.
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Work with legal and commercial representatives to handle disputes and/or issues
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Work with appropriate groups to ensure setups in various systems reflect the new party due to an assignment/name change/mergers
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Send required correspondence to owners to cure title and process return receipt of requirements
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Perform review and maintenance of suspense ledger by owner account. Assist other department personnel as needed to escheat owner accounts, as required by various state laws
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Research and respond to owner inquiries related to discrepancies in payments, interests, and settlements
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Forward documents timely for filing and scanning
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Calculate various interest types – working interest, net revenue interest, NPRI, overriding interest, etc.
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Review & discuss division order log on a monthly basis for completion of handling owner inquiries
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Research legal suspense items
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Communicate and disseminate data to foster and maintain goodwill through positive interaction with operators and royalty owners
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Maintain communication with internal departments to promote efficiencies through synergy of team efforts
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Work with legal/management to compile lease data relative to the preparation of legal documents and/or federal agreements in compliance with specific legal requests or governmental agencies.
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Managing assigned geographic area(s) by coordinating the setup and maintenance of ownership records based on title information
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Assist internal personnel with various projects that arise from, or that involve Division Order issues
Requirements:
Education and/or Experience, Knowledge, Skills & Abilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
- Bachelor’s degree or equivalent work experience
- 8+ years Division Order or relevant land title related experience, independent decision making, and demonstrated advancement
- Demonstrated proficiency with a Division Order System
- Excellent problem solving skills
- Knowledge/Experience with SAP PRA a plus
- Strong Knowledge of Real Property Law
- Strong Knowledge of the laws of descent and distribution
- Strong Knowledge of Federal and State Royalty requirements
- Detail oriented. Accuracy is paramount
- Ability to prioritize tasks assigned by multiple sources
- Strong written and verbal communication skills
- Must be able to adapt well to rapidly changing priorities and responsibilities
- Strong working knowledge of Division Order, legal and/or title experience
- Ability to ensure SOX compliancy with all tasks performed within the scope of division order related processes
- Ability to operate both independently and as part of a team
- Ability to effectively communicate information to (especially via email and phone) and work with all levels of the organization
- Ability to suggest and implement process improvements to increase effectiveness
- Organized, with excellent organizational and time management skills
- Self-motivated, with ability to work with minimal instruction
- Have a strong work ethic
- Have strong attention to detail
- Be quick to pick up on new concepts
- Be flexible regarding workload and priorities
- Possess a positive, team-oriented attitude
- Previous supervisory experience preferred
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Usually, normal office working conditions.
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
- Occasional overnight travel may be required.
- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
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An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER:
The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.