Senior Assistant
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Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, American Heart Association, Ronald McDonald House and many more.
We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.
Come join our award winning 11,000 strong organization as we fuel the world and each other!
Summary:
This position will be responsible for providing administrative support to the executives and other members of the Crude commercial and business development group.
Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The essential job duties for this position are listed below:
- Performs work that requires a high level of confidentiality in all aspects of position
- Schedules appointments and meetings
- Arranges domestic and international travel arrangements and prepares itineraries
- Anticipates travel requirements and confirms frequently if any assistance is required related to travel planning
- Coordinates training, special functions, meetings and/or conferences by coordinating room arrangements, refreshments and equipment/supplies
- Coordinates customer outings at both internal facilities and industry functions
- Assists with preparation and review of various documents including reports, presentations, spreadsheets, internal/external correspondence, etc., ensuring accuracy and conformance to Company procedures
- Assists with budget development, customer presentations, customer outing invitations, etc.
- Relies on experience and judgment to plan and accomplish goals
- Provides prompt, efficient and courteous service to both internal and external customers
- Prepares and processes expense reports specific team members within the group
- Orders office supplies and customer give aways for the entire commercial group
- Answers telephone for executives within the group; forwards and handles other calls for the group as needed
- Maintains regular attendance in accordance with Company policies
- Is able to arrive at the office consistently as early as 7am
- Demonstrates a high standard of safety and is willing and able to comply with all safety regulations and Company safety policies.
- Complies with Company policies, procedures and practices
- Distributes departmental incoming and outgoing mail
- Performs other duties and tasks as determined by the Company to be in the best interest of the Company and customers served
Requirements:
Education and/or experience, knowledge, skills and abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements for this position are listed below:
- Proficient in MS Office Suite
- Highly motivated individual capable of working independently and as part of a team
- Excellent attention to detail with ability to consistently provide accurate and timely work
- Strong communication (both verbal and written) and interpersonal skills
- Able to prioritize and manage multiple assignments and competing deadlines
- Minimum of 2 years administrative experience at the corporate level
- High School Diploma or equivalent
Preferred Qualifications:
- Associates Degree and/or administrative certification preferred
- Progressive experience supporting large groups, including support of senior level executives.
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER:
The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.