Lead Coordinator-Accounting (Cash & General Accounting)
PRIMARY PURPOSE:
The Lead Coordinator-Accounting is responsible for various general accounting support tasks including preparing, processing, and maintaining financial data in an accurate and timely manner.
ESSENTIAL DUTIES/FUNCTIONS:
Primary Duties:
· Prepares and posts various customer payment applications daily. Including lockbox and rejects, credit card charges, bill payer services, ACH and iCapture tranactions.
· Reviews and validates Company Operated locations and Operator locations bank deposits and directs the appropriate personnel regarding the action required to correct any missing deposits or incorrect amounts
· Reviews and validates Shell Credit Card activity
- Downloads and prepares daily file
- Imports and post to respective Reseller accounts
- Updates respective Operator Shell gift cards sold file
· Creates journal entries to record miscellaneous cash transactions
· Assists in the monthly general ledger closing process
- Prepares various monthly and miscellaneous journal entries
- Reconciles credit card receivable transactions against payments received from the various credit card institutions
· Prepare various balance sheet account reconciliations and analyze for completeness and accuracy
· Performs filing and maintenance duties of above records
Periodic Duties:
· Reviews and analyzes certain financial information for accuracy and takes appropriate action when information is not correct
· Reviews and validates banking activity and prepares related journal entries,
- Prepares the outstanding check list
- Compiles all relevant supporting documentation for select transactions
- Researches any unusual banking activity and takes appropriate action to record or correct transactions when required
· Performs filing and maintenance duties of above records
· Prepares schedules as required for audit and responds to any related auditor inquiries
· Performs monthly sorting and mailing of certain statements and invoices
· Performs other duties as assigned
WORKING CONDITIONS:
· Works under regular office conditions.
Equipment use:
· Continuous use of a computer, printer, copier and scanner, 10-key calculator and file cabinets
· Frequent use of a telephone, shredding machine, and fax machine
· Occasional use of a typewriter
Work Hours:
· Monday-Friday: 8:00 a.m.-5:00 p.m.
· Extended hours as required to achieve objectives
MENTAL DEMANDS:
· Continually requires mathematical ability, attention to detail, high levels of accuracy and intense concentration
· Requires long hours on the computer entering financial information
· Highly organized and effective time management to ensure timely and accurate payment of invoices
· Demonstrates independent judgment in dealing with workflow and uncertain situations
PHYSICAL DEMANDS:
· Continually requires sitting at station for extended period; handling of files; use of eye-hand-foot coordination and use of corrected vision
· Frequently requires standing and walking
· Seldom requires climbing, balancing, stooping, kneeling, crouching, crawling, reaching; use of depth perception, wide field of vision, or color vision; pushing, lifting carrying up to 25 pounds (i.e. archival files) or visiting/working at other sites
COMMUNICATION DEMANDS:
· Continually requires reading
· Frequently requires receiving instructions
· Requires talking to co-workers and meeting requests of co-workers
· Requires talking on the telephone; and trains/gives instructions
· Occasionally requires talking to outside trade people/customers; meeting requests of outside trade people/customers and auditors
· Effectively communicates in a professional and tactful manner in both verbal and written skills.
· Good ability to interact well with all levels of employees and management
QUALIFICATION REQUIREMENTS:
Skills/Knowledge:
· Proficiency with PC-based computer systems and with Microsoft Office applications (Microsoft Word, Excel, and Outlook)
· Good understanding of accounting theory
· Ability to meet assigned deadlines
· Must possess good communication and interpersonal skills
· Must be able to use a 10-key calculator by touch
· Ability to act and operate independently with minimal daily direction to accomplish objectives
· Skilled in organizing and classifying files
· Highly detail oriented, have a professional attitude, reliable, and well organized
Education/Training:
· 2 year degree in Accounting/Business related field required; 4 year degree with major in Accounting/Business related field preferred.
Experience:
· 5-years + experience in basic accounting and data entry
· Experience with PDI accounting software preferred
REPORTS TO: Accounting Supervisor
An equal opportunity employer/disability/vet
Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.
The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.
DISCLAIMER:
The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.